Educan: Option 6 Timesheet for University Supervisors

School of Education


Option 6 Timesheet Overview:

This is the core of the supervisor role. A candidate's mentoring time moves through three stages:

  1. Create the timesheet once, at the start.
  2. Add time to it after each mentoring session.
  3. Report on it at the end of the term.


Completing the Option 6 Timesheet

A candidate needs a timesheet before any time can be recorded against them. From your home page, select Create Timesheet.

  1. Creating a Timesheet
    The Create Timesheet form.
    1. Enter the candidate's 9-digit student ID in Student UC ID Number. Their first and last name fill in automatically — check them before continuing.
    2. Choose the term this timesheet covers.
    3. Confirm the university supervisor assigned.
    4. Assign the district-based mentor who will be working with this candidate.
    5. Submit.
  2. Adding Time
         After each mentoring session, record the time.
    Choosing a term on the Student Timesheet.

    Adding an entry to a candidate's timesheet.

    1. From your home page, select View Timesheets, choose the term, and select View Timesheets.
    2. Select a candidate's Student ID to open the add-time form.
      • The candidates with timesheets in that term are listed.
    3. Enter the date of the session.
    4. Choose the category of activity.
    5. Write a description of the activity.
      • This needs to be specific enough that someone reading it in the future can tell what happened.
    6. Enter the time spent.
    7. Record the mentor/mentee initials confirming the session took place.
    8. Submit.
      Note: Each submission adds one entry. A session recorded twice appears twice and inflates the total, so if you are unsure whether an entry saved, check the timesheet before re-entering it.
  3. View a Timesheet
    A candidate's full timesheet.
    1. Open a candidate's timesheet to see everything recorded for them, entry by entry, with a running total.
    2. Use this to confirm a candidate is on track and that entries are correctly described before the term closes.
  4. Running a Time Report
    Choosing a term for the time report.
    1. From your home page, select View Time Report and choose a term.
    2. The report summarises recorded time across the term rather than one candidate at a time — use it to spot candidates who are behind, and to check the term's records are complete before it closes.




Your screens and processes may vary slightly from this document.