Educan: Using the Portal for Students

School of Education


Student Homepage:
There are four cards on the student homepage. Each card is a starting point.

  • Tutorials: How to use the Educan portal
  • Field Experience Form: Record a new field experience entry
  • View Form Submissions: Read everything submitted in the portal related to you
  • View Your Timesheet: Option 6 Candidates ONLY - Mentoring hours


Controls on Portal Forms:

Controls on portal forms behave identically across all forms.

  • Choosing Your Course
    • Where a form asks for a Course, the dropdown lists only the courses the system has on record for you.
    • Entries read YEAR-TERM-SESSION-COURSE , for example 2024-FA-A-ED520 — year, term, session, then course number. 
      NOTE: If the course you need is missing, the system has no record of you in it for that term. Check with your instructor before filing the work elsewhere.
  • Comment Boxes
    • Comment fields hold up to 1,000 characters and show a live count of how many you have left. 
      Once you reach zero, further typing is ignored, so if the end of a comment seems to vanish, you have hit the limit.
  • Required Fields
    • Required fields are marked with a red asterisk (*). If you submit with any of them blank, the page returns with a summary of what is missing at the top. Nothing you already typed will be lost.
  • Saving a Form
    • Forms save only when you press the submit button at the bottom. There is no autosave and no draft — if you close the tab midway, the entry is gone. 
    • For long forms, set aside enough time to finish in one sitting. 
    • After a successful submission you will get a confirmation, and in most cases the relevant faculty member or supervisor is emailed automatically.


Review, Change, or Remove your Submissions:

Users now have the ability to review, change, and remove their submissions.

  • From your home page, select View Form Submissions, then the Field Experience card.
    Your field experience entries, with View, Edit, and Delete in the Actions column.
  • Each row has three buttons: 
    • View — read the entry as submitted. 
    • Edit — reopen it and change anything, then resubmit. 
    • Delete — remove it.
  • Information to Remember
    • You only ever see and act on your own entries.
    • Deleting is not reversible from your side. 
      • The entry disappears from your list and stops counting toward your totals. If you remove one by mistake, contact the School of Education promptly; staff can still see it and may be able to restore it.
    • Field Experience is the only form you can edit or delete. Everything else in View Form Submissions was written about you by someone else and is read-only.


View Form Submissions:

Every user type has a View Submissions card, which opens a grid of form types with a count beside each one.
View Form Submissions card showing each type of form submission

  • The counts reflect your submissions and what is submitted about you. 
  • Select any card to see that type as a sortable, paged list. 
    • Sort by clicking a column heading. 
    • Page through results, and change the page size, using the controls at the bottom. 
    • View a single record with the button in the Actions column.


Common Questions:

  • My name or ID is wrong on the form. 
    • It comes from the university's student record, not from the portal, so correcting it here would not stick. Contact the registrar; the portal picks up the change automatically. 
  • A course I am taking is not in the dropdown. 
    • The dropdown only shows what the system has you enrolled in for that term. Speak to your instructor before filing the hours elsewhere. 
  • I submitted a field experience entry under the wrong course. 
    • Open View Form Submissions → Field Experience, find the entry, and select Edit. 
    • Change the course and resubmit.
  • Can I see an evaluation before my instructor finishes it? 
    • No. Records appear in your list once submitted; there is nothing in progress to see. 
  • I get an error, or a page will not load. 
    • Email [email protected] with the page you were on, what you were doing, and the exact error text.


Your screens and processes may vary slightly from this document.