Asana: Creating a Project - Access

Communications & Information Technology

 

Access Levels:

There are four different access levels that can be assigned to a user on a Project Board.

  1. Project Admin
    • This is the highest level of access on a Project. This person has access to delete the project board.
  2. Editor
    • Can add, edit, and delete tasks
  3. Commenter
    • Can comment on tasks, but cannot edit anything on the project board
  4. Viewer
    • Can view the project board, but cannot comment or edit


How to Update Access:

Access to a Project can be updated at any point.

  • In the upper right-hand corner, you should find your user icon and an icon with 3 dots next to a Share button. Click on the icon with 3 dots.
  • On the pop-up that says Share [Project Name], there are two sections.
    • The top section is where you will invite people to the Project Board.
      • Enter their first and last name in the Invite with Email field.
      • Choose their Access Level.
      • Click the Invite button.
    • The bottom section shows that the Project Board is set to Private and who currently has access to the Project.
      • To update someone’s access, click on their current access level and choose the new level you want them to have.


Who Should Have Access to the Project:

Access to a Project can be updated at any point.

  • During the Initial Setup, you granted access to your Department or Department Division. This should be updated to Viewer or Commenter for access.
  • Tasks from a Project Board can be assigned to an individual who does not have access to the entire Project Board. 
  • If an individual is in a lead position on the project or has a hand in multiple sections, they will most likely need access to the entire project.


Your screens and processes may vary slightly from this document.