Department Restricted Accounts: View Your Restricted Balances Report


Opening the Restricted Balance Report:


  1. Log into myUC Workday
  2. In the search bar at the top of the webpage, type CR FIN Restricted Balance Report and hit enter
  3. Click on the report title to launch the report.
  4. Fill in your cost center and the period.
    • Note: it is important that you only put ONE cost center int he cost center field. If you enter more than one, your balances will be incorrect. 
  5. Click OK and you will see your restricted balances report for your cost center.


How to Read Your Report:



  • Fund Column and Cost Column
    • Shows the information is being pulled from the departmental restricted fund of the chosen cost center.
      Note: These two fields will be the same for each row of the report
  • Ledger Account Column
    • Each row in the report will represent a separate ledger account
    • Each number represents a specific type of ledger account
      • 3000s = Beggining Balance for the account
        • This is the ending balance of the previous financial year rolled over into the current financial year. 
      • 4000s = Revenue Accounts
      • 5000s & 6000s = Expenses
      • 8000s = Transfers Between Accounts


How to Read Your Report (cont.):


  • Restricted Fund Sections
    • Each column is a different section of your restricted fund. The number of the sections will depend on if your department runs a camp, club, or other programs. 
    • (Blank) Column
      • The (Blank) column of your report is the general balance of your restricted fund.


Reviewing Transactions:


  • You can review individual transactions made to a ladger account by clicking on the total for that account line.
  • This will open a list of individual transactions applied tot he ledger account. Each row is a separate transaction.


*If you have any question about a transaction, email Shawn Evans ([email protected]) or Courtney Lockaby ([email protected]) with the Cost Center name , document number for the transaction and what the issue is.

Tip: all information can be found on the transaction list of the ledger account.


Your screens and processes may vary slightly from this document.